The purpose of this guide is to bring the value of Workforce Development Centers to NYC business owners. Through these centers and organizations, employers will have a single point to recruit qualified workers, seek training opportunities for their employees, and have access to business services provided by these workforce development centers.
A. Tools for Employers
E-Verify is a voluntary program for employers, with limited exceptions. Companies can access E-Verify online and compare an employee's Form I-9 information with over 455 million records in the Social Security Administration database, and more than 80 million records in Department of Homeland Security immigration databases. E-Verify is an essential tool for employers committed to maintaining a legal workforce, and the number of registered employers is growing by approximately 1,400 per week.
- Job Description Writer
The Job Description Writer, powered by O*NET, helps employers and workforce professionals write better job descriptions. It will be useful for recruitment as well as for internal reference.
- Salary and Benefits
Use this tool to find salary information for more than 800 different occupations. The Salary Tool data comes from the Bureau of Labor Statistics, Occupational Employment Statistics Program. The OES is a semi-annual survey that provides wage and employment statistics for the nation, each state, and sub-state regions.
In New York State, wage tax credits are available to employers for hiring targeted employees under Work Opportunity Tax Credit (WOTC), Empire Zones (EZ), Zone Equivalent Area Program (ZEA), and Workers with Disabilities Employment (WETC) tax credit. For more information for hiring targeted populations, call 800-447-3992.
Visit the NY State Department of Labor website to learn about all hiring incentives available.
The NYC Training Guide is a free marketing tool that showcases courses to jobseekers and employers.
Learn about current Workforce Development Programs and training funding available in New York.
- Business Link
Is a fast, free and easy way for employers to reach job seekers provided by the Human Resource Administration of the NYC Department of Social Services.
B. What Employers Need to Know
- I-9 Form
All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9.
- Wage and Hour
Beginning December 31, 2013, New York State’s minimum wage increased in a series of three annual changes as follows:
Employers must post a Minimum Wage Information poster in their place of work. Please click here for more information.
- $8.00 on 12/31/13
- $8.75 on 12/31/14
- $9.00 on 12/31/15
- Notice of Pay Rate and Payday for New Hires
Since October 26, 2009, employers must give newly-hired workers written notice of:
- their pay rate(s)
- their overtime pay rate (if they qualify for overtime pay) and
- their regular payday under Section 195.1 of New York’s Labor Law. This notice must be given at the time of hiring. No particular form is required to be used. Employers may create their own forms, or use and/or adapt one of the model forms.
Temporary help firms have specialized guidelines and notice forms, since their employees’ rates of pay can vary with each assignment.
- Unemployment insurance is temporary income for eligible workers who become unemployed through no fault of their own and who are ready, willing, and able to work. Employees must have sufficient work and wages in covered employment. In New York State, the money for unemployment insurance benefits comes from taxes paid by employers. No deductions are ever made from a worker's paycheck for unemployment insurance. It is the Department of Labor that determines whether an unemployed worker qualifies for unemployment. Visit the Unemployment Insurance Employer Home Page to learn how you can create your Unemployment Insurance Account.
- The online application allows businesses and household employers to register for an Employer Registration Number to ensure that quarterly combined returns and UI payments are credited promptly and accurately.
- Employers can now file Form NYS-45, Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return, electronically through the Department of Taxation and Finance's Online Tax Center.
- The Prevailing Wage site provides information about the types of public projects covered by state prevailing wage laws.
- Worker's Compensation and a NYS Business Owner’s Guide to the Workers’ Compensation and the Disability Benefits Systems provide employers with the knowledge they need of this matter.
- The Family and Medical Leave Act requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees for the following reasons:
- For incapacity due to pregnancy, prenatal medical care or child birth;
- To care for the employee’s child after birth, or placement for adoption or foster care;
- To care for the employee’s spouse, son or daughter, or parent, who has a serious health condition; or
- For a serious health condition that makes the employee unable to perform the employee’s job.
- NYC Paid Sick Leave Law: As of July 30, 2014, all businesses with 5+ employees must offer five paid sick days for employees who work more than 80 hours in a calendar year. Employers with 4 or fewer employees must offer five UNPAID sick days. And all employers must have a process in place to calculate the paid sick leave hours/days for each employee. If you have any questions visit NYC Dept. Consumer Affairs websites: NYC's Paid Sick Leave Law and What Employers Need to Know. All NYC businesses should have already distributed the Notice of Employee Rights to your employees which can also be found in several languages on the DCA page (and make sure to give each new employee). If you have further questions, call 311 or send your question/s to PaidSickLeave@dca.nyc.gov.